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Submission Guidelines

Ready to get started? Send us an email at services@penoaks.com with your project files, and one of our editors will get back to you within 48 hours with a quote and more information. Follow these submission guidelines when sending your project to us; the more information you give us, the better we'll be able to capture your vision in the final design, and the faster we'll be able to complete your project.


  • Manuscripts should be submitted in .doc, .docx, or .odt whenever possible. While we can work with other file types, a conversion fee may apply.
  • Manuscripts should be submitted as one compiled document whenever possible. If your manuscript is in multiple files, additional fees may apply.
  • Make sure your manuscript is thoroughly proofread before submitting.
  • Make sure your manuscript includes a title page, copyright page, and any other elements you want included in the final book. Arrange them in the order you want them to appear. Our designers might make suggestions for rearranging certain elements of the front and back matter, but otherwise, your book will be formatted in the order it was submitted to us.
  • For books with illustrations, all images must be fully edited to your satisfaction; Penoaks Publishing will not do any image editing or cropping. Images should be at least 300 dpi. For best results, insert the images at full-resolution and original size into the document where you want them to go. Insert the images "in line with text" (not wrapped or floating). You do not need to do any additional formatting to the images.
  • Make sure all special elements (scene breaks, pull quotes, etc.) are clearly marked. Make sure the chapters are numbered as you want them to appear in the final table of contents. Make sure all hyperlinks are live, if you want them to be "clickable" in the final document
  • Files should be sent as attachments whenever possible. If your file is too large to email, contact us, and we will make arrangements. We cannot accept files via Dropbox.

Covers and Other Graphic Design

  • If you have any ideas for your cover, big or small, write them down in as much detail as possible. Include reference photos or pictures of other book covers you like, if you have any. Our designers will work to capture your idea as best as possible, so the more details, the better. If you don't have any ideas, that's okay; our designers will create an original cover for you. However, there will be a revisions fee if you decide you want something different, so if you have specific ideas in mind, let us know up front.
  • If you have any stock photos or custom art that you want used on your cover, be sure to send us the largest, highest-resolution files possible. We cannot work with anything lower than 300 dpi.
  • Include a separate document with the back cover copy (make sure it has been proofread), the title, and the author(s), exactly as you want it to appear on the cover. Be sure to include any other information you want added to the cover (URLs, "Second Edition," logos, a short author bio, etc.).

For all projects, be sure to include the following information so that we can create a file that not only captures your vision for the book, but also is perfectly tailored to your chosen retailers, so you can publish without hassle.

  • Your book's print size (i.e., 6"x9", 5.5"x8.5")
  • Your book's genre (i.e., sci-fi, young adult fantasy, etc.)
  • Your chosen printers/publishers (i.e., Createspace, Lightning Source)
  • Whether you want white or cream paper
  • Any fonts, graphics, or other elements that you need included
  • Any other ideas you have for your book's design—we'd love to help you realize your dream if you have a specific idea in mind!